ADMINISTRATIVE ASSISTANT (HEAD OFFICE)

Msilikali SACCO (MSACCO) an affliate of Malawi Union of Savings & Credit Cooperatives Ltd (MUSCCO), is a member owned and democratically controlled financial cooperative society that aims at providing quality and affordable financial services to its members. Therefore, Msilikali SACCO invites application from suitably qualified candidates for the following positions

1. Administrative Assistant (Head Office)

Reporting to the Human Resource and Administration Officer shall be responsible for developing and maintaining effective office administrative and support systems.

Duties and Responsibilities:

1. Managing the front desk, including greeting visitors, answering and directing phone calls, and handling general inquiries.
2. Coordinating and managing schedules, appointments, and meetings.
3. Arranging venues and catering, coordinating schedules, providing logistical support for meetings, workshops, and company events (e.g. Board Meetings).
4. Handling all incoming and outgoing correspondence, including mail, email, and courier packages.
5. Supporting procurement of goods and services in line with policies and procedures.
6. Managing office supplies inventory, placing orders, and ensuring necessary supplies are always available.
7. Supervising administrative staff.
8. Fuel and petty cash management.
9. Ensuring office cleanliness and ambiance.
10. Ensuring that all office facilities are in good condition.
11. Assisting with the recruitment process by scheduling interviews, communicating with candidates, and preparing offer letters and new hire packages.
12. Supporting the onboarding process for new employees, ensuring a smooth and welcoming experience.
13. Assisting in the coordination of training sessions and employee engagement activities.

Minimum qualifications, experience, knowledge, skills, and abilities:

• Diploma in Business Administration/Human Resource Management with 5 years’ experience.
• Those with a Degree will have an added advantage.
• Understanding of SACCO or Financial Cooperative Business Model.
• Excellent communication and presentation skills.
• Must possess people management skills.
• Quick decision-making and problem-solving abilities.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality when handling sensitive information.
• Professional demeanor and strong customer service orientation.

Method of Application

Candidates meeting the above qualifications and experience should include the following in their application: detailed curriculum vitae with names of three traceable referees, a covering letter and copies of certificates. Closing date is 16:30 hrs on Friday, 23^rd October, 2026:

Submit your application via email: vacancy@msilikalisacco.org or hand delivered to Msilikali SACCO Head Office, Area 12 Plot 451, Lilongwe 

All letters should be addressed to:-

The Chief Executive Officer
Msilikali SACCO
Kamuzu Barracks
P/Bag 43

Lilongwe

Msilikali SACCO is an equal opportunity employer committed to inclusive hiring and dedicated to diversity and inclusion in its work and staff. Only short-listed applicants will be acknowledged